Athletics - Meetings and events calendar

 

Summer

Date Meeting Attendees Notes
1st week of summer quarter Academic eligibility checkup for fall sports AD, fall coaches, and athletic advisors Check SAs progress for 2nd year participation
Mid July Athletics meeting, including compliance training All Athletics staff & coaches Standing agenda items
Mid July Coyote club advisors Coyote club advisors Standing agenda items

Mid July

Coaches meeting

AD and coaches Standing agenda items
July Athletics facilities AD and Director of M&O  
July Enter fall schedules into CCCAA + sport specific sites AD  
July Privide officials groups with fall sports schedules AD  
July

Post fall schedules on website and email campus-wide.

Send specifically to M&O and Marketing

AD  
July Order uniforms and equipment for fall sports AD  
July Request travel meal money for fall sports AD  
July Secure travel for fall sports AD  
July

Reserve college vehicle for fall AD travel

Reserve Gator for home games

Conference/travel forms for fall AD travel

AD  
July Pay memberships for coaches and AD AD  
July Find part-time employees for ice stocking, game setup/breakdown, scoring, social media, & announcing. AD  
Late July / Early August Athlete Orientation for fall sports AD, all athletics staff, coaches, fall SAs Athlete handbook
Early August Rosters, pictures and profiles on website AD, media, coaches, & part-time  
NLT August 25 Certify and submit fall Form 1s AD and eligibility specialist Before 1st contest
NLT August 27 Form R-1 due to CCCAA and Commissioner AD and President AD completes and submits; President's signature needed
NLT August 27 Form R-2 due to CCCAA and Commissioner AD and President AD completes and submits; President's signature needed

 

 

Fall

Date Meeting Attendees Notes
September GVC fall meeting AD  
Early September Coyote Classic Golf Tournament Fundraiser AD, SAs, Tournament committee At Lake Tahoe Golf Course
Mid October Athletics meeting All Athletics staff & coaches Standing agenda items

Mid October

Coaches meeting

AD and coaches Standing agenda items
October Coyote club advisors Coyote club advisors Standing agenda items
November 1 Form R-4 due Dean and AD Dean will complete and submit
November CCCAA Fall Conference AD alt between no. & so. Cal.
November Fall sports banquets Team, staff, administration, board, and guests At Lake Tahoe Golf Course
November Fall sports playoffs Team and staff  

 

 

Winter

Date Meeting Attendees Notes
1st week of winter quarter Academic eligibility checkup for fall sports AD, fall coaches, and athletic advisors Check SAs progress for 2nd year participation

2nd week of winter quarter

Coaches meeting (including season review)

AD, Dean, and fall coaches Standing agenda items
February 1 Form X due AD; President's signature Voting delegate
Mid February Athletics meeting All Athletics staff & coaches Standing agenda items
March GVC winter meeting AD  
March CCCAA Spring Convention AD alt between no. & so. Cal.
Late March Athletics facilities AD and Director of M&O  

 

 

Spring

Date Meeting Attendees Notes
1st week of spring quarter Academic eligibility checkup for fall sports AD, fall coaches, and athletic advisors Check SAs progress for 2nd year participation
April Build budget for next year AD and Dean  
Early May GVC spring meeting AD  

Mid-May

Athletics meeting

All Athletics staff & coaches  
May Coyote club advisors Coyote club advisors Standing agenda items
Early June Barton physicals All available SAs Coordinate with trainer and Barton
Early June CCCADA meeting AD Lake Tahoe